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Online EPF Registration – For Employers

Employees’ Provident Fund (EPF) is a scheme that runs under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. The EPFO (Employees’ Provident Fund Organisation) is the concerned governing body which regulates the EPF Scheme.

EPF is more like a benefit offered to employees by the employer at the time of their retirement. Therefore, every employer who has 20 more employers working in his/her organization needs to obtain EPF registration mandatorily.

Both the employer and employee have to make PF contribution in an equal ratio. The total PF contribution made by the employer and employee should be 12%.

The employer has to make a PF contribution of 12% of the basic salary plus dearness allowance and retaining allowance. An equal contribution is required for the employee as well.

Eligibility criteria for EPF registration for employers in India

In order to obtain EPF registration, the employer must fulfil the following criteria as listed below:

  • The factory which contains 20 or more employees;
  • For any other establishments with 20 or more employees or class of such establishments which the Central Government may specify through a notification in the Official Gazette;
  • Any establishment with less than 20 employees has received a notice for compulsory registration for not less than two months;
  • If the number of employees is less than 20, the establishment can also choose voluntary registration. But the deduction, in this case, would be 10%.

Benefits of having PF registration in India

The provident fund could be helpful in several ways as enlisted below:

  • Pension Coverage: Apart from employees’ contribution, the employer too adds an equal amount of EPF, which is inclusive of the Employee Pension Scheme (EPS). Hence, EPF helps in saving the right amount of pension money.
  • Emergency Fund: In case of any mishaps, weddings, or emergency, EPF can be of great help.
  • Covering Financial Risks: If the employee falls ill or die or retire, PF can help his dependents by covering the financial risk in such cases.
  • Employee Deposit Linked Insurance Scheme: Every individual with a PF account can avail the benefits of this scheme. It requires 0.5% of the salary deduction.
  • Single Account:Even if the employee changes his organization, he/she can carry on the same account in other organizations as well.
  • Long-Term Goals: The provident funds could result quite helpful if carried for the long term. It can be useful while buying a property, etc.

Documents required for obtaining EPF Registration

If you want to avail EPF registration, firstly, you are required to submit the following documents:

  • PAN card of the company or firm or society or trust;
  • Copy of the cancelled cheque;
  • Certificate of Registration, applicable for Partnership Firms, Proprietorship, LLP, Private and Public Limited Companies;
  • Partnership Deed, in case of the Partnership Firm;
  • PAN card of the Directors or Partners or Proprietor;
  • Copy of Aadhaar Card or Voter ID card of the Director/Proprietor;
  • MOA and AOA of the company;
  • MOA and Bye-laws of the Society and Trust;
  • Certificate of GST registration, if applicable;
  • First sale bill;
  • First purchase bill of machinery and raw material;
  • Salary of the employees;
  • Date of joining of the employee along with the date of birth and father’s name;
  • List of the monthly strength of the employees count;
  • Name of the bankers and the Bank’s address;
  • Other documents as applicable and requested.

Steps for obtaining EPF Registration for Employers

Employers who are willing to obtain EPF registration in India need to follow the prescribed steps as follows:

Step 1: Firstly, you need to visit the official website of EPFO and then, click on the option “Establishment Registration” given on the unified portal.

Step 2: After clicking on “Establishment Registration,” an “Instruction Manual’ will appear. Before you proceed further, download the user manual and read the instructions carefully.

Step 3: Now obtain DSC registration. If you already have a DSC (Digital Signature Certificate), then you simply login with your credentials by entering the UAN (Universal Account Number) and password.

Step 4:After having read the instruction manual, you need to confirm that you have read the instruction manual and click on ‘Register Button.’ After this, you will be directed to a new page where you need to fill the following details correctly:

  • First name
  • Employer name
  • Username
  • Hint question/answer
  • Mobile PIN
  • Activate E-mail link

Why Swarit Advisors?

  • 20+ Years of Experience
  • Ranks high in offering EPF registration
  • 150+ Team of Lawyers
  • 9 Star Rating by our Clients
  • More Than 1000 Registrations Delivered
  • 99% On Time Delivery
  • 500+ Cities Served

In case you have any questions or wish to apply for EPF Registration, then click here or fill the inquiry form. You will get a dedicated Call from a CA /CS.

Frequently Asked Questions (FAQs)

Yes, of course. Apart from the employees’ contribution to the EPF scheme, employers also contribute which goes to the Employee Pension Scheme (EPS). Therefore, if you hold a PF account, you will surely get it as a pension when you retire.

The PF contribution rate for both employees and employers is 12% of the salary. The employer is supposed to contribute 12% of the basic wages in addition to dearness allowance and retaining allowance. However, if the employees’ count in the organization is less than 20, then the PF contribution rate is 10%.

The following entities are not to be counted:

  1. A proprietor/partner
  2. A contractor rendering the services of his employee
  3. Those apprentices engaged under the Apprentice Act, 1961
  4. Employees working on contract for legal, technical, professional services, and tax consultants.

Yes, the members of the Employee Provident Fund (EPF) can check their account statement online by logging in on the official website of EPFO.

No, it’s not mandatory for employees drawing salary above Rs. 15000 per month to contribute to the provident fund.

The interest rate of EPF for the financial year 2018-2019 was capped at 8.65%. However, in the financial year 2017-2018, it was recorded to be 8.55%.

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